Job Opportunity: Oral History Journal Editorial Assistant

Posted on 18/06/2015 by


The Oral History Society (OHS) is a voluntary membership organisation (and charity) supporting a wide range of people collecting, archiving and analysing recorded memories. It publishes a journal, runs conferences and events, organises professional training and networks, and acts as a centre of best practice advice and expertise.

OHS is seeking an experienced editorial assistant to ensure the smooth running of the Society’s twice-annual journal Oral History, with a key focus on day-to-day liaison with authors and the editorial team, and administration of quarterly journal editorial meetings.

The role is flexible and home-based with an expectation of a minimum requirement of 100-150 hours per annum at £15/hour plus travel and expenses. Attendance at editorial meetings in London is required.

Roles and responsibilities

Meeting administration:

  • Journal editorial meeting organisation (room and catering booking)
  • Minute taking
  • Collating and circulating papers
  • Record keeping

Article administration:

  • Answering prospective author enquiries
  • Receiving submissions
    • Checking that all the submission criteria (abstract, keywords etc) has been met
    • Anonymising articles where necessary
    • Acknowledging receipt and circulation of the article to the author
    • Circulating to the editors with a deadline for comments
    • Answering author enquiries during the circulating process
  • Using an Excel spreadsheet to log all articles received and to which editors the articles were circulated to.
  • Liaising with editors over comments, and seeking comments when the deadline for comments has passed.
  • Collating article feedback for the authors, and drafting and sending the response to the author in the case of ‘revise and resubmit’ and rejection verdicts.

Journal issue administration:

  • Liaising with the designers over articles and images for publication
  • Sending and receiving the Authors’ Agreements for each author published in an issue.
  • Emailing a pdf of the final article (as published) to each author, and sending them 2/3 hard copies.

Other tasks as required

  • Liaising with the Reviews editor over expressions of interest for book reviews, and posting any books received to the Reviews editor.
  • Ensuring that the journal webpages at are kept up to date, including: updating the Notes for Authors (in agreement with the editorial team), and uploading journal content direct to the webpages, including abstracts and images.
  • Uploading journal issue contents to abstracting databases.


  • Please submit a CV and covering letter, indicating how your experience meets the requirements, by 12 July 2015 to rob.perks[AT}

June 2015